Migrating emails, Drive, Calendars and Contacts between different Google Workspace domains

The process to migrate emails, Drive, Contacts and Calendars from one Google Workspace account to another across different domains is relatively a straightforward process that can be summed up into three primary steps:

  1. Start with our email migration tool to transfer emails between accounts

  2. Download your Google Drive files locally to your computer.

  3. Export your Calendar from the origin account.

  4. Export your Contacts from the origin account
  5. Upload your Google Drive, Contacts and Calendar to the destination account.

Using our email migration tool: 

The Cloudasta Email Migration app is able to transfer emails into any Workspace account on your domain. For best practices, please make sure to log into the admin account of the domain that will serve as the destination for the transfer.

While logged into this admin account, access migration.cloudasta.com, choose the source account in step one and enter the credentials for the account from which you want to migrate emails. Select the destination account on your domain for the emails and begin your migration. Repeat these steps for each of the accounts you would like migrated.


Downloading Drive and Calendar: 

While the email migrations are running, log into one of the accounts that need to be migrated and access the Google Takeout settings at https://takeout.google.com/settings/takeout. Deselect all of the options, select only Drive and Calendar, and follow the instructions provided to create an archive for that account.

The archive may take a few minutes to generate but will be readily available for download shortly. Download the archive and do so for each of the accounts.

Uploading to destination account: 

Once the archives have been downloaded to your local desktop, the Drive files can be easily uploaded by logging into the destination accounts’ Drives and selecting the respective folder for upload.


Moving Calendars to your new Google Workspace account:

In order to move your Calendars, please follow these steps:

  • Navigate to the Calendar gear settings icon located at the top right corner in calendar.google.com.
  • Click 'Settings' and locate the 'Import & export' tab at the left hand side of the screen.
  • Choose the ICS or CSV file from your computer and click 'Import'. 

Moving Contacts to your new Google Workspace account:

Google Contacts allows you to import your contacts from a CSV spreadsheet or vCard file. You can bring your contacts over to Google by following these simple steps: 

  • Navigate to contacts.google.com and at the left hand side, click 'Import'.
  • Click 'Select File' and locate your file in your computer.
  • Click 'Import'.

Important: You can only import up to 3,000 contacts at a time. Please split your contacts into multiple CSVs if you're trying to migrate more than 3,000 contacts.